Introduction
Whether you are seeking employment, an internship, scholarship, or graduate school, a letter of recommendation will add weight to your application and make you stand out from the crowd. However, it feels awkward to request one—particularly if you don't know what to ask or how.
At JobCururers, we guide students and young professionals through these crucial moments with ease. Here's a step-by-step guide on how to request a letter of recommendation correctly.
What Is a Letter of Recommendation?
A letter of recommendation is an official document signed by someone who is familiar with your work ethic, skills, and character. It's designed to speak on your behalf and describe the reasons why you would be a good candidate for a job, school, or opportunity.
It typically contains:
The recommender's connection to you
Your strengths and achievements
Examples of your contributions or character
A statement of endorsement
When Do You Need One?
You may require a letter of recommendation when you apply for:
Internships
Full-time employment
College or university admission
Graduate school
Scholarships or fellowships
Special honors or awards
Who Should You Ask?
Ideal Recommenders
Select someone who:
Knows you well
Has supervised or taught you
Can speak honestly about your abilities
Has relevant experience or status (professor, manager, mentor)
Good examples are:
College professors
Internship supervisors
Project mentors
Club advisors
Senior colleagues
Who Not to Ask
Don't select someone who:
Barely knows you
Can't speak about your skills
Is a family member (not professional)
May pen a blanket or lackluster letter
How to Ask for a Letter of Recommendation
1. Ask Early
Give your recommender at least 2–3 weeks of notice. Don’t wait until the last minute—it shows poor planning and disrespects their time.
2. Choose the Right Communication Method
In-person or video call: Best for formal requests
Email: Ideal if the person is busy or remote
Phone call: If you have a close relationship and need a quick response
3. Be Clear About the Purpose
Explain:
What the letter is for (job, school, award)
Why you’re applying
When the letter is due
How it will be submitted (email, portal, print)
4. Share Helpful Background Information
Make it easy for them to write the letter by giving:
Your updated resume or LinkedIn profile
Details about the program or job
Bullet points of achievements or experiences they can mention
A short draft (optional) if they ask for one
5. Make It Easy for Them
Send all necessary links, deadlines, and instructions in one clear message. Offer to answer questions and express that you value their support.
6. Be Polite and Professional
Even if you're friendly with the person, keep your tone respectful. Remember—they're doing you a favor.
7. Send a Follow-Up Reminder
If you don’t hear back after a week, gently follow up. Closer to the deadline, send a reminder if the letter hasn’t been submitted.
8. Say Thank You (Always!)
Once they submit the letter, send a thank-you email. Let them know the outcome of your application. Gratitude goes a long way.
Sample Email to Request a Recommendation
Subject: Request for Letter of Recommendation
Dear Professor Sharma,
I hope you’re doing well. I’m applying for a summer internship at ABC Marketing and was wondering if you would be willing to write me a letter of recommendation.
As you know, I completed your Digital Marketing course last semester and received an A. I’ve also been leading the college social media team, which I believe aligns well with the internship role.
The deadline for submission is March 15, and it can be submitted through this link: [Insert Link]. I’ve attached my resume and internship description for your reference.
I would really appreciate your support, and I’d be happy to provide any more information you need.
Thank you for your time and guidance!
Best regards,
[Your Full Name]
[Your Contact Info]
Mistakes to Avoid
Asking too late
Not providing enough context
Being too casual or demanding
Forgetting to say thank you
Assuming someone will say yes without asking
How JobCurators Supports Your Application Journey
At JobCurators, we go beyon